Ways to Share

There are two main ways to share a document or folder.

Personal Invitation by Email

To grant access to a specific person, use their email address:

1. Select a document or folder in the file manager.
2. Open the context menu (right-click) and select "Share", or click the corresponding button in the interface.
3. In the dialog that opens, enter the recipient's email.
4. Choose the permission level: "View" or "Edit".
5. Save the changes.

After saving, the recipient will automatically receive an email notification about the shared access. The item will appear in their “Shared with me” section.

Access via a Short Link

A short link allows you to grant access to a document to anyone who has the link, without needing to know their email address:

1. In the sharing settings dialog, toggle the "Enable link sharing" switch.
2. Select the permission level for everyone who uses the link.
3. Copy the generated short link and send it to the recipients.

When a user opens the link for the first time, the document is automatically added to their "Shared with me" section for easy access later.

Permission Levels

When sharing, you can choose one of two permission levels:

View

The basic level, which grants read-only access:

• Open and view documents.
• Navigate the folder structure.
• Download files to their computer.
• Add the item to their personal "Favorites".

Any actions to modify the content or structure are unavailable.

Edit

An advanced level that includes all "View" permissions, plus:

• Modify the content of documents.
• Inside a folder: create new documents and subfolders.
• Inside a folder: rename, move, and delete (to the trash) nested items.

Folder Sharing

When you share a folder, all items inside it automatically inherit the set permissions. This means:

• If you grant view access to a folder, the recipient will be able to view all documents and subfolders within it.
• If you grant edit access to a folder, the recipient will be able to modify all nested items, as well as create new documents and subfolders.

Permissions are inherited recursively to any nesting depth. You do not need to share each document inside the folder individually.

Sharing Status

Documents and folders that are shared with other users are marked with a special icon in the file manager. This allows the owner to easily distinguish shared items from private ones.

The status is displayed for items shared via personal invitations as well as those shared via a link.

Managing Access

The owner of a document or folder can at any time:

• Change the permission level for a specific user (from "View" to "Edit" and vice versa).
• Revoke access for one or more users.
• Disable link sharing, which will invalidate the link.
• Change the permission level for the link without changing the link itself.

To manage these settings, open the "Share" dialog for the item again and make the necessary changes.

Limitations

When working with shared access, please consider the following limitations:

• You cannot share items from the "Trash" or "Archive" sections. Before sharing, the item must be restored or moved back to your active workspace.
• You cannot re-share an item shared with you. If another user has shared a document with you, you cannot share it with a third party. Only the owner can manage permissions.
• Structural changes are limited for recipients. Users with edit access can modify the content of documents and work within shared folders, but they cannot move the shared folder itself to another location or change its main properties.